New to Workday
Workday is the system implemented by University of Arkansas System for HCM (Human Capital Management), Finance, and Student (Coming Soon). University employees use Workday to:
- Update personal information
- Access payslips and pay rate details
- View benefits information
- Manage time off and absences including holidays
- Make purchases
- Handle department finances
User Solutions (US) is the UAF department responsible for the user experience on the University of Arkansas campus. Workday, though most employees will work closely with their department administrators to handle all job-related entries and approvals.
Getting Started
Take the following steps to get up and running with Workday:
1. After Accepting the Offer
You will be provided a temporary log in and link to Workday from uasys@myworkday.com to the personal email you used to apply for the job. You can utilize the temporary log in and link to Workday to complete tasks prior to receiving your university ID and email.
When you have reached your date of hire (please refer to your offer letter for your start date), you will only be able to log in with your uark email through the Workday icon found in https://myapps.microsoft.com.
2. Ensure Your UARK ID is Active.
After you have completed your I-9 with Human Resources, you will be given your university ID number. Activate your UARK account by verifying your University ID number and date of birth. When setting up your account security settings, provide a current number for a phone you have with you at all times. If you need additinal assistance, you can download detailed instructions for setting up your UARK account. More details about email accounts and resetting passwords are also available for additional assistance.
Make sure you know your UARK ID and password, which you will need in order to sign in to Workday.
Note: If you get an error when logging into Workday for the first time through https://myapps.microsoft.com and you're using your uark email and password, you can email hr@uark.edu and they will assist you by reviewing your Workday account and credentials. For additional assistance, you can Submit a Workday Login Access Ticket.
2. Enroll in Multi-factor Authentication Using Microsoft Authenticator app.
The University requires the use of multi-factor authentication to get into our systems, additional information is provided to register multi-factor authentication for UARK accounts.
3. Log into Workday and Complete Your Onboarding Tasks.
Select “Sign in to Workday” at the top right of any page on this website.
Once in Workday, select the Inbox icon in the upper right corner to navigate to your Workday Inbox. Select the Onboarding Instructions action item, then select Submit – you will then receive several new tasks in your Workday Inbox (you may need to select the refresh button for these to appear).
Complete each pending onboarding task – don’t forget to select Submit for each task!
As part of your onboarding, please pay special attention to the Complete Your Form I-9 task – by federal law, your I-9 must be completed in Workday within three (3) business days of your first day of work.
If you have any questions about completing these initial onboarding steps, or need further assistance, please don’t hesitate to contact Human Resources at hr@uark.edu.
4. Learn to Use Workday.
Learn about using Workday by exploring our website – we especially recommend our Workday Basics for Employees page and library of step-by-step User Guides.
HR Partners for your unit can assist you with most HR and HCM questions.